Job Description

We're on the lookout for a detail-oriented and proactive Real Estate Executive Assistant in Newark, NJ, US, to provide top-notch support to our leadership team. The perfect fit will be a reliable ally, handling administrative duties, managing schedules, and optimizing daily functions to empower the executives to concentrate on strategic initiatives. This position demands outstanding communication abilities, discretion, and adeptness at juggling tasks in a dynamic setting. If you excel in organization, problem-solving, and collaborating closely with senior management to drive business objectives, this role presents a fantastic opportunity to create a significant difference. Responsibilities: Administrative Support: • Manage executives’ calendars, schedule meetings, and coordinate travel arrangements. • Prepare meeting agendas, take detailed minutes, and follow up on action items. • Handle incoming and outgoing communications, including emails, calls, and correspondence. Project Coordination: • Assist with planning and execution of special projects, ensuring deadlines are met. • Conduct research and compile reports, presentations, and briefing materials for executive use. Office Management: • Organize and maintain files, records, and confidential documents. • Coordinate with vendors, stakeholders, and team members to ensure smooth office operations. Relationship Management: • Serve as a point of contact between executives and internal/external stakeholders. • Build and maintain positive relationships with clients, vendors, and partners. Operational Efficiency: • Identify and implement process improvements to enhance productivity and workflow. • Monitor and prioritize tasks, ensuring efficient time management for executives. Qualifications: Experience: • Proven experience as an executive assistant, administrative assistant, or similar role (3+ years preferred). • Experience in real estate, finance, or a related industry is a plus. Skills: • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools. • Exceptional verbal and written communication skills. • Strong organizational and multitasking abilities. • High level of professionalism, discretion, and confidentiality. Personality: • Proactive, resourceful, and detail-oriented. • Ability to work independently and as part of a team in a dynamic environment. What We Offer • Competitive salary. • Opportunities for professional development and growth. • A collaborative and supportive work environment. • The chance to work closely with top executives and contribute to strategic initiatives. If you’re an organized, motivated professional looking to take your career to the next level, we’d love to hear from you. Apply today and become a vital part of our team as an Executive Assistant! About Company: We specialize in solving complex real estate transactions with a proven track record of success. Serving New Jersey, we handle challenges like distressed properties, foreclosures, and creative financing, delivering tailored strategies to help clients achieve their buying, selling, leasing, or investing goals. Rooted in core values, Faith fuels our confidence, while Service prioritizes client needs. We uphold Integrity and Loyalty to build trust and long-term relationships. Respect and Gratitude guide every interaction, fostering mutual appreciation. Leveraging innovative techniques and extensive expertise, we empower clients and team members to make informed decisions. Focused on Mastery, Collaboration, and a Growth Mindset,

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