Job Description

Job Summary

Provide administrative support to the local Human Resources Manager. Perform various activities including attendance tracking, answering phones, filing, organizing meetings, preparing presentation materials for training activities, event planning and coordination, general affairs/facilities requests, and answering routine questions regarding human resources policies and procedures. May identify potential issues for further investigation by local HR Manager.

Job Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Helps in maintaining legal status of sponsored employees in immigration matters.
• Maintain HRIS system for employee full life cycle record maintenance.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Assist with attendance tracking and payroll validation to include seeking clarification and requesting correction of processing errors, reporting of weekly findings, and distributing checks.
• Assists with new hire onboarding, such as visitor management system, badge process, facility access, and teamwear.
• Assists with planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.                                                                                                     
• Performs other duties as assigned.

Required Skill, Education & Experience:

 

• A Bachelor’s degree in HR or related fields or equivalent years of experience.
• A minimum of 1-3 years of administrative/office related experience. Experience in corporate HR preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

TRAVEL TIME - Travel may be required within regional facilities from time to time.

Hourly Pay Range - $26.49 - $37.88

 

Job Tags

Hourly pay, Full time, Work at office, Local area,

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